ISI seeks an Academic Events Coordinator to organize conferences, seminars, and other academic events for students and faculty.
ISI seeks an Academic Events Coordinator to organize conferences, seminars, and other academic events for students and faculty.
This is a full-time position with benefits reporting to the National Director of Student Programs. It is based at ISI’s Kirby Campus in Wilmington, Delaware, with remote work considered for strong candidates. A candidate with a willingness to occasionally travel is ideal.
PRINCIPAL RESPONSIBILITIES
- Organize 8+ conferences annually with attendance ranging from roughly 40-100 people each
- Ensure that the look and experience of ISI events align with the Institute’s brand identity
- Adhere to and maintain perimeters of a budget
- Select venues
- Do on-site venue visits ahead of contract agreement to ensure event needs can be met
- Approve menus and account for dietary restrictions of guests
- Send and collect contracts to speakers and accepted students
- Collect and distribute reading assignments while abiding by fair use copyright law
- Manage all event set-up, tear down, and follow-up processes
- Coordinate travel for all participants and/or work with relevant teammates to do so
- Coordinate with all speakers
- Create detailed event schedules for students/faculty and also internal schedules for staff in attendance
- Arrange audio/visual and photographic needs and any other event services
- Order and manage inventory of promotional materials and giveaways used at events (i.e. folders, pens, notebooks, books)
- Ensure all registration tables and key event rooms have ISI tablecloths, backdrops, banner bugs, brochures, etc., and are in prominent/visible locations, and that signage is appropriate to need and directs participants or visitors to event locations
- Conduct final inspections on the day of the event to ensure everything adheres to ISI’s standards
- Solicit feedback and produce after-action reports
QUALIFICATIONS
The ideal candidate will possesses at least 3 years of relevant experience, including direct experience planning events. Experience with academic or student-focused events is preferred.
The candidate should be well-organized and adept at managing multiple overlapping events in varying stages of the planning and execution process. Willingness to occasionally travel and work on nights/weekends is a must.
Finally, the candidate should be enthusiastic about advancing ISI programs that teach students about the principles and virtues needed for ordered liberty in America.
TO APPLY
Please use the form below to submit the following application materials as one PDF:
- Résumé
- Cover letter detailing your interest in the position/the mission of the organization, and your salary requirements
- A list of three references
If you have questions, please email employment@isi.org. No phone calls, please.
Applications will be considered as received. ISI is an equal-opportunity employer.
